WES PTO BylawsBelow are the WES PTO Bylaws approved on April 3, 2017.
WES PTO BYLAWS
PURPOSE AND AFFILIATION
SECTION 1 Mission Statement
The mission of the Wayne Elementary School Parent-Teacher
Organization (“WES PTO” or “PTO”) is:
i. To create a sense of community between parents, teachers
and students; and
ii. To support and enhance the educational experience of our
The Executive Board will develop and present at the first PTO Meeting
of the school year specific goals for the upcoming school year.
SECTION 2 Affiliation
The PTO will cooperate with all groups and individuals to support its
mission, but will not endorse, lend financial support to or in any way
contract with, or become bound to such groups or individuals, unless
the approved in accordance with Article II, Section 4.
MEMBERSHIP AND MEETINGS
SECTION 1 Qualification for Membership
Any parent or guardian of children enrolled at Wayne Elementary
School (“WES”), any member of WES school staff, the principal and
any assistant principal of WES will be considered a Member of the
SECTION 2 Meetings
Regular Meetings of the PTO (each a “PTO Meeting”) will take place at
least five times per year at the time and place determined by the
Executive Board and published in the PTO calendar. The President, a
majority vote of the Board of Directors, or not less than ten percent
(10%) of the Members may call a Special Meeting of the PTO at any
time. The Board of Directors may cancel any meeting by a majority
vote. PTO Meetings cancelled need not be rescheduled.
SECTION 3 Notice
At the beginning of each school year, the PTO calendar will be
established. In the case of a Special Meeting, notice of the time and
place of the Special Meeting and the general nature or business to be
conducted will be made at least 5 days in advance of such Special
SECTION 4 Voting
Each director serving on the Board of Directors (each a “Director”)
will be entitled to one vote on all business of the PTO. Each Member
of the PTO is entitled to one vote on the following matters:
i. Any use of PTO funds presented by the Appropriations
Committee at any PTO Meeting;
ii. The slate of nominees for the Board of Directors and the
Officers of the Board of Directors;
iii. Any amendment or revision to the Bylaws as set forth
in Article VII; and
iv. Any other matter determined by the President, or by
majority vote of the Executive Board, to be properly
voted upon by the Members of the PTO. If a Member
believes that a matter to be voted on solely by the Board
of Directors should be voted on by the Members, such
Member may petition the President and the Executive
Board to consider (by majority vote of the Executive
Board) bringing the matter to a vote by the Members.
Voting by proxy is prohibited. Voting should include questions or
debate on the matter at hand in a timely manner. No Member or
Director of the PTO who has a potential conflict of interest with a
matter to be voted upon will be entitled to vote on such matter.
SECTION 5 Quorum
Those Members present in person, but not fewer than three Officers
of the PTO present in person at a PTO Meeting will constitute a
quorum for the transaction of business at such Meeting.
SECTION 6 Potential Conflict of Interest
No Member or Director will accept PTO funds for payment for any
service rendered unless such payment has received prior approval at
a PTO Meeting by a majority of those Members present and voting.
This will not apply to the routine business of the PTO (i.e.,
reimbursements for supplies, etc.).
BOARD OF DIRECTORS
SECTION 1 Definition
Each Director of the PTO is encouraged to attend PTO Meetings.
Directors will Co-Chair or Chair at least one PTO activity and/or
program. The Board of Directors, in conjunction with PTO Members,
will be responsible for all decisions regarding the activities,
commitments and disbursements of funds of the PTO. The Board will
consist of not less than 20 Directors. In addition to Directors of the
Board elected according to Article III, Section 4 below, the immediate
past President of the PTO will be an ex officio member of the Board of
Directors for the purpose of providing guidance and counseling and to
attend meetings the President may request. Unless a Member of the
PTO, no ex officio Director of the Board will be eligible to vote
regarding the business of the Board or the PTO. The Board will also
consist of up to six at-large Directors to serve on the Board of
Directors. Any Member interested in serving as an at-large Director of
the Board must provide written notice of his or her interest in serving
at least 5 days prior to any PTO Meeting. Members will vote on such
petitions in accordance with Article III, Section 4. At-large Directors
do not have to chair or co-chair a PTO activity or program.
SECTION 2 Term, Election and Vacancies
Directors of the Board will be elected as set forth in Article III, Section
4 to serve for a term commencing at the start of the fiscal year
immediately following his or her election and ending at the close of
that same fiscal year. The entire Board will stand for election each
year. Directors may serve for multiple terms. Vacancies in the Board
will be filled by action taken by the remaining Directors. Such election
will be for the unexpired term.
SECTION 3 Nominations
The slate of nominees for Directors will be presented by the
Nominating Committee as stated in Article V, Section 1 and will be
presented at least one PTO Meeting prior to the PTO Meeting at which
the election vote set forth in Article III, Section 4 will occur.
SECTION 4 Election of Directors
Election of Directors from the slate proposed by the Nominating
Committee will take place no later than the last PTO meeting of the
school year and the results will be announced at that time. Additional
nominations for and subsequent elections of Directors may also be
presented to the PTO at its first PTO Meeting of the next school year,
or at such other time as may be necessary.
Voting for Directors may be by voice vote, a show of hands, or secret
ballot counted by the Chairperson of the Nominating Committee
and/or one person appointed by the President, as may be determined
by the President.
SECTION 5 Resignations of Directors
All resignations from the Board of Directors will be in writing; mailed
or delivered to the President.
SECTION 6 Removal of Directors
Any Director whose other activities or interests are contrary or in
conflict with the purpose of the WES PTO, or who fails to take an
active part in the affairs of the WES PTO, may, upon written notice to
such Director and an opportunity to be heard, be removed as a
Director upon approval of such action by at least two thirds (2/3) of
the Directors present, acting at any meeting of the Board of Directors
or PTO Meeting, provided that written notice of the proposed action is
given at least five days in advance of the meeting.
SECTION 7 Acknowledgement of WES PTO Bylaws
Each year each new Board member and each newly elected Officer
will have access to a copy of the WES PTO Bylaws. Each Director and
Officer acknowledges that he or she will abide by these Bylaws and
any other resolutions properly passed by the PTO.
SECTION 1 Officers; Definition
The Officers of the PTO (collectively referred to as the Executive
Board) will consist of a President, Vice President, Secretary, Treasurer
and such other officers as the Board of Directors deems desirable, all
of whom will be Directors of the Board for voting purposes. All
Officers must have served on the Board of Directors for at least one
year. The same person may not hold more than one office. All Officers
will be elected for a period of one year commencing at the start of the
fiscal year immediately following their election unless otherwise
determined by the Board.
SECTION 2 Nominations; Elections
Officers will be elected no later than the last PTO Meeting of the
school year. All Officers will be nominated by the Nominating
Committee or from the floor at that same PTO Meeting. Voting for
Officers will be by secret ballot, counted by the Chairperson of the
Nominating Committee and one other person appointed by the
President. If there is only one candidate for an office, the election will
be by voice vote, or by a show of hands as determined by the
SECTION 3 Vacancies
If the office of President becomes vacant, a Vice President will become
President and a new Vice President will be selected in such manner as
the Board determines.
SECTION 4 President
The President will control and manage the property and affairs of the
PTO, subject to the policies and direction of the PTO. The President
will be bonded in such amount as the Board determines necessary.
The PTO will pay for the cost of such bond, if not provided by the
school or school district.
SECTION 5 Vice President
The Vice President will assist the President in the performance of his
or her duties, and will perform the duties of the President in the event
of his or her absence, incapacity or death, subject to the policies and
direction of the Board of Directors. The Vice President will be bonded
in such an amount as the Board will determine to be necessary. The
PTO will pay the cost of such bond, if not provided by the school or
SECTION 6 Secretary
The Secretary will keep the minutes of all PTO Meetings, will take
attendance at all PTO Meetings, and will have charge and custody of
the records of the PTO. The Secretary will also arrange for the PTO
Bylaws to be available on the WES website. The Secretary will be
bonded in such an amount as the Board will determine to be
necessary. The PTO will pay for the cost of such bond, if not provided
by the school or school district.
SECTION 7 Treasurer
The Treasurer will have charge and custody of all funds of the PTO,
will maintain an accurate accounting system, and will present
financial reports to the PTO and the Board at PTO Meetings and in
such manner as the Board may from time to time determine. The
Treasurer will prepare all books and records in such a manner
necessary to facilitate an annual audit. The Treasurer will be bonded
in such an amount as the Board will determine to be necessary. The
PTO will pay for the cost of such bond, if not provided by the school or
SECTION 8 Executive Board
The Executive Board will, unless expressly limited by resolution of the
Board or the Members of the PTO, will have and exercise authority of
the Board of Directors between meetings of the PTO. The Secretary of
the PTO will be the Secretary of the Executive Board.
SECTION 1 Nominating Committee
The Nominating Committee will consist of a Chairperson and such
number of PTO Members as deemed necessary by the Chairperson of
the Nominating Committee, recognizing that it is advisable that at
least 6 Members participate on the Nominating Committee. To the
extent possible, the Nominating Committee will represent by
geography and by grade the entire school population.
ii. Election of Directors
At the first PTO Meeting of the calendar year, notice will be given to all
Members advising them of the upcoming elections of Directors and
setting forth the rules relating to the manner of selection and voting.
Any Director of the Board will have an opportunity to indicate to the
Nominating Committee a willingness to continue to serve on the
Board of Directors or resign his or her position. The Nominating
Committee will prepare and deliver to the Board no later than the PTO
Meeting prior to the final PTO Meeting of the school year a slate of
persons who have indicated a willingness to serve on the Board of
Directors. The nominees for the Board, to the extent possible, will
represent by geography and by grade the entire school population.
The PTO Members will vote on those names no later than the final
PTO Meeting of the school year. The Nominating Committee will
notify the new Board members of their election. Terms will
commence at the start of the fiscal year immediately following the
iii. Election of Officers
At a PTO Meeting prior to the final PTO Meeting of the school year, the
Nominating Committee will present to the PTO a slate of nominees to
serve as Officers of the PTO. Each nominee must have served at least
one term on the Board of Directors. Any eligible Director may submit
his or her name to the Nominating Committee for consideration. The
PTO Members will vote upon the slate at no later than the final PTO
Meeting of the school year. The Nominating Committee will notify the
new officers of their election and terms will commence in accordance
with Article IV, Section 1.
SECTION 2 Appropriations Committee
The Appropriations Committee will consist of no less than two
Directors of the Board. The Appropriations Committee will present for
consideration at PTO Meetings proposals involving the expenditure of
PTO funds for items unrelated to the normal and customary activities
and programs conducted by the PTO. In developing its proposals, the
Appropriations Committee may consult with Members of the PTO as
the Chairperson of the Appropriations Committee deems necessary.
The Executive Board will allocate to the Appropriations Committee
for its proposals a sum of money from its excess funds that the
Executive Board determines is not necessary for the normal and
customary activities of the PTO and is deemed fiscally responsible. All
appropriations must be presented by the Appropriations Committee
to the Members of the PTO at least one PTO Meeting prior to being
SECTION 3 Other Committees
Any other committees may be created or disbanded by the President,
subject to the approval of the Board. When applicable, all
Chairpersons, or their designee, will report on the business of their
respective committees at each regular PTO Meeting. Any expenditure
of such committees outside of the normal and customary activities of
such Committee must have prior approval of the PTO in accordance
with Article II, Section 4. Normal and customary expenditures in
excess of One Thousand Dollars ($1,000) must be approved in
advance by the Executive Board.
SECTION 4 Term of Office; Removal
Each member of a committee will be a Member of the PTO and will
serve on such committee until the end of the fiscal year during which
the member served to complete their activities for the school year
unless the activities of the committee are completed earlier, or as
determined by the Executive Board. Any committee member who is
not a Director may be removed by the Executive Board if a majority of
the Officers of the Executive Board determine that such removal is in
the best interests of the PTO. Directors may be removed in
accordance with Article III, Section 6.
SECTION 5 Contract for Services
No Chairperson, Member or Director will enter into a contract on
behalf of the PTO without prior approval of the Executive Board.
Roberts’s Rules of Order, Newly Revised will serve as reference on all matters of
parliamentary procedure except those specifically governed by these Bylaws.
AMENDMENT OF BYLAWS
These Bylaws may be amended, revised, or repealed by the Members of the PTO at
any Meeting of the PTO, provided that notice of the Meeting to consider the
proposed amendment is provided as required by Article II, Section 3 hereof. These
bylaws will be reviewed annually by the Executive Board and revised as necessary.
DISSOLUTION OF WES PTO
In the event of dissolution of the WES PTO, the board of directors shall, after paying
and making provisions for the payment of all liabilities, distribute all the assets of
the WES PTO over to an organization dedicated to charitable and/or educational
purposes and which has been recognized as a 501(c)(3) organization by the Internal
Revised April 3, 2017.
As of the date of this revision, the WES PTO fiscal year runs July 1- June 30.