• WES PTO Bylaws
     
    Below are the WES PTO Bylaws approved on April 3, 2017.
     
     

    WES PTO BYLAWS


    ARTICLE I
    PURPOSE AND AFFILIATION
    SECTION 1 Mission Statement
    The mission of the Wayne Elementary School Parent-Teacher
    Organization (“WES PTO” or “PTO”) is:
    i. To create a sense of community between parents, teachers
    and students; and
    ii. To support and enhance the educational experience of our
    children.
    The Executive Board will develop and present at the first PTO Meeting
    of the school year specific goals for the upcoming school year.
    SECTION 2 Affiliation
    The PTO will cooperate with all groups and individuals to support its
    mission, but will not endorse, lend financial support to or in any way
    contract with, or become bound to such groups or individuals, unless
    the approved in accordance with Article II, Section 4.


    ARTICLE II
    MEMBERSHIP AND MEETINGS
    SECTION 1 Qualification for Membership
    Any parent or guardian of children enrolled at Wayne Elementary
    School (“WES”), any member of WES school staff, the principal and
    any assistant principal of WES will be considered a Member of the
    PTO (“Member”).
    SECTION 2 Meetings
    Regular Meetings of the PTO (each a “PTO Meeting”) will take place at
    least five times per year at the time and place determined by the
    Executive Board and published in the PTO calendar. The President, a
    majority vote of the Board of Directors, or not less than ten percent
    (10%) of the Members may call a Special Meeting of the PTO at any
    time. The Board of Directors may cancel any meeting by a majority
    vote. PTO Meetings cancelled need not be rescheduled.
    SECTION 3 Notice
    At the beginning of each school year, the PTO calendar will be
    established. In the case of a Special Meeting, notice of the time and
    place of the Special Meeting and the general nature or business to be
    conducted will be made at least 5 days in advance of such Special
    Meeting.
    SECTION 4 Voting
    Each director serving on the Board of Directors (each a “Director”)
    will be entitled to one vote on all business of the PTO. Each Member
    of the PTO is entitled to one vote on the following matters:
    i. Any use of PTO funds presented by the Appropriations
    Committee at any PTO Meeting;
    ii. The slate of nominees for the Board of Directors and the
    Officers of the Board of Directors;
    iii. Any amendment or revision to the Bylaws as set forth
    in Article VII; and
    iv. Any other matter determined by the President, or by
    majority vote of the Executive Board, to be properly
    voted upon by the Members of the PTO. If a Member
    believes that a matter to be voted on solely by the Board
    of Directors should be voted on by the Members, such
    Member may petition the President and the Executive
    Board to consider (by majority vote of the Executive
    Board) bringing the matter to a vote by the Members.
    Voting by proxy is prohibited. Voting should include questions or
    debate on the matter at hand in a timely manner. No Member or
    Director of the PTO who has a potential conflict of interest with a
    matter to be voted upon will be entitled to vote on such matter.
    SECTION 5 Quorum
    Those Members present in person, but not fewer than three Officers
    of the PTO present in person at a PTO Meeting will constitute a
    quorum for the transaction of business at such Meeting.
    SECTION 6 Potential Conflict of Interest
    No Member or Director will accept PTO funds for payment for any
    service rendered unless such payment has received prior approval at
    a PTO Meeting by a majority of those Members present and voting.
    This will not apply to the routine business of the PTO (i.e.,
    reimbursements for supplies, etc.).


    ARTICLE III
    BOARD OF DIRECTORS
    SECTION 1 Definition
    Each Director of the PTO is encouraged to attend PTO Meetings.
    Directors will Co-Chair or Chair at least one PTO activity and/or
    program. The Board of Directors, in conjunction with PTO Members,
    will be responsible for all decisions regarding the activities,
    commitments and disbursements of funds of the PTO. The Board will
    consist of not less than 20 Directors. In addition to Directors of the
    Board elected according to Article III, Section 4 below, the immediate
    past President of the PTO will be an ex officio member of the Board of
    Directors for the purpose of providing guidance and counseling and to
    attend meetings the President may request. Unless a Member of the
    PTO, no ex officio Director of the Board will be eligible to vote
    regarding the business of the Board or the PTO. The Board will also
    consist of up to six at-large Directors to serve on the Board of
    Directors. Any Member interested in serving as an at-large Director of
    the Board must provide written notice of his or her interest in serving
    at least 5 days prior to any PTO Meeting. Members will vote on such
    petitions in accordance with Article III, Section 4. At-large Directors
    do not have to chair or co-chair a PTO activity or program.
    SECTION 2 Term, Election and Vacancies
    Directors of the Board will be elected as set forth in Article III, Section
    4 to serve for a term commencing at the start of the fiscal year
    immediately following his or her election and ending at the close of
    that same fiscal year. The entire Board will stand for election each
    year. Directors may serve for multiple terms. Vacancies in the Board
    will be filled by action taken by the remaining Directors. Such election
    will be for the unexpired term.
    SECTION 3 Nominations
    The slate of nominees for Directors will be presented by the
    Nominating Committee as stated in Article V, Section 1 and will be
    presented at least one PTO Meeting prior to the PTO Meeting at which
    the election vote set forth in Article III, Section 4 will occur.
    SECTION 4 Election of Directors
    Election of Directors from the slate proposed by the Nominating
    Committee will take place no later than the last PTO meeting of the
    school year and the results will be announced at that time. Additional
    nominations for and subsequent elections of Directors may also be
    presented to the PTO at its first PTO Meeting of the next school year,
    or at such other time as may be necessary.
    Voting for Directors may be by voice vote, a show of hands, or secret
    ballot counted by the Chairperson of the Nominating Committee
    and/or one person appointed by the President, as may be determined
    by the President.
    SECTION 5 Resignations of Directors
    All resignations from the Board of Directors will be in writing; mailed
    or delivered to the President.
    SECTION 6 Removal of Directors
    Any Director whose other activities or interests are contrary or in
    conflict with the purpose of the WES PTO, or who fails to take an
    active part in the affairs of the WES PTO, may, upon written notice to
    such Director and an opportunity to be heard, be removed as a
    Director upon approval of such action by at least two thirds (2/3) of
    the Directors present, acting at any meeting of the Board of Directors
    or PTO Meeting, provided that written notice of the proposed action is
    given at least five days in advance of the meeting.
    SECTION 7 Acknowledgement of WES PTO Bylaws
    Each year each new Board member and each newly elected Officer
    will have access to a copy of the WES PTO Bylaws. Each Director and
    Officer acknowledges that he or she will abide by these Bylaws and
    any other resolutions properly passed by the PTO.


    ARTICLE IV
    OFFICERS
    SECTION 1 Officers; Definition
    The Officers of the PTO (collectively referred to as the Executive
    Board) will consist of a President, Vice President, Secretary, Treasurer
    and such other officers as the Board of Directors deems desirable, all
    of whom will be Directors of the Board for voting purposes. All
    Officers must have served on the Board of Directors for at least one
    year. The same person may not hold more than one office. All Officers
    will be elected for a period of one year commencing at the start of the
    fiscal year immediately following their election unless otherwise
    determined by the Board.
    SECTION 2 Nominations; Elections
    Officers will be elected no later than the last PTO Meeting of the
    school year. All Officers will be nominated by the Nominating
    Committee or from the floor at that same PTO Meeting. Voting for
    Officers will be by secret ballot, counted by the Chairperson of the
    Nominating Committee and one other person appointed by the
    President. If there is only one candidate for an office, the election will
    be by voice vote, or by a show of hands as determined by the
    President.
    SECTION 3 Vacancies
    If the office of President becomes vacant, a Vice President will become
    President and a new Vice President will be selected in such manner as
    the Board determines.
    SECTION 4 President
    The President will control and manage the property and affairs of the
    PTO, subject to the policies and direction of the PTO. The President
    will be bonded in such amount as the Board determines necessary.
    The PTO will pay for the cost of such bond, if not provided by the
    school or school district.
    SECTION 5 Vice President
    The Vice President will assist the President in the performance of his
    or her duties, and will perform the duties of the President in the event
    of his or her absence, incapacity or death, subject to the policies and
    direction of the Board of Directors. The Vice President will be bonded
    in such an amount as the Board will determine to be necessary. The
    PTO will pay the cost of such bond, if not provided by the school or
    school district.
    SECTION 6 Secretary
    The Secretary will keep the minutes of all PTO Meetings, will take
    attendance at all PTO Meetings, and will have charge and custody of
    the records of the PTO. The Secretary will also arrange for the PTO
    Bylaws to be available on the WES website. The Secretary will be
    bonded in such an amount as the Board will determine to be
    necessary. The PTO will pay for the cost of such bond, if not provided
    by the school or school district.
    SECTION 7 Treasurer
    The Treasurer will have charge and custody of all funds of the PTO,
    will maintain an accurate accounting system, and will present
    financial reports to the PTO and the Board at PTO Meetings and in
    such manner as the Board may from time to time determine. The
    Treasurer will prepare all books and records in such a manner
    necessary to facilitate an annual audit. The Treasurer will be bonded
    in such an amount as the Board will determine to be necessary. The
    PTO will pay for the cost of such bond, if not provided by the school or
    school district.
    SECTION 8 Executive Board

    The Executive Board will, unless expressly limited by resolution of the
    Board or the Members of the PTO, will have and exercise authority of
    the Board of Directors between meetings of the PTO. The Secretary of
    the PTO will be the Secretary of the Executive Board.


    ARTICLE V
    COMMITTEES
    SECTION 1 Nominating Committee

    i. Definition
    The Nominating Committee will consist of a Chairperson and such
    number of PTO Members as deemed necessary by the Chairperson of
    the Nominating Committee, recognizing that it is advisable that at
    least 6 Members participate on the Nominating Committee. To the
    extent possible, the Nominating Committee will represent by
    geography and by grade the entire school population.
    ii. Election of Directors
    At the first PTO Meeting of the calendar year, notice will be given to all
    Members advising them of the upcoming elections of Directors and
    setting forth the rules relating to the manner of selection and voting.
    Any Director of the Board will have an opportunity to indicate to the
    Nominating Committee a willingness to continue to serve on the
    Board of Directors or resign his or her position. The Nominating
    Committee will prepare and deliver to the Board no later than the PTO
    Meeting prior to the final PTO Meeting of the school year a slate of
    persons who have indicated a willingness to serve on the Board of
    Directors. The nominees for the Board, to the extent possible, will
    represent by geography and by grade the entire school population.
    The PTO Members will vote on those names no later than the final
    PTO Meeting of the school year. The Nominating Committee will
    notify the new Board members of their election. Terms will
    commence at the start of the fiscal year immediately following the
    election.
    iii. Election of Officers
    At a PTO Meeting prior to the final PTO Meeting of the school year, the
    Nominating Committee will present to the PTO a slate of nominees to
    serve as Officers of the PTO. Each nominee must have served at least
    one term on the Board of Directors. Any eligible Director may submit
    his or her name to the Nominating Committee for consideration. The
    PTO Members will vote upon the slate at no later than the final PTO
    Meeting of the school year. The Nominating Committee will notify the
    new officers of their election and terms will commence in accordance
    with Article IV, Section 1.
    SECTION 2 Appropriations Committee
    The Appropriations Committee will consist of no less than two
    Directors of the Board. The Appropriations Committee will present for
    consideration at PTO Meetings proposals involving the expenditure of
    PTO funds for items unrelated to the normal and customary activities
    and programs conducted by the PTO. In developing its proposals, the
    Appropriations Committee may consult with Members of the PTO as
    the Chairperson of the Appropriations Committee deems necessary.
    The Executive Board will allocate to the Appropriations Committee
    for its proposals a sum of money from its excess funds that the
    Executive Board determines is not necessary for the normal and
    customary activities of the PTO and is deemed fiscally responsible. All
    appropriations must be presented by the Appropriations Committee
    to the Members of the PTO at least one PTO Meeting prior to being
    voted upon.
    SECTION 3 Other Committees
    Any other committees may be created or disbanded by the President,
    subject to the approval of the Board. When applicable, all
    Chairpersons, or their designee, will report on the business of their
    respective committees at each regular PTO Meeting. Any expenditure
    of such committees outside of the normal and customary activities of
    such Committee must have prior approval of the PTO in accordance
    with Article II, Section 4. Normal and customary expenditures in
    excess of One Thousand Dollars ($1,000) must be approved in
    advance by the Executive Board.
    SECTION 4 Term of Office; Removal
    Each member of a committee will be a Member of the PTO and will
    serve on such committee until the end of the fiscal year during which
    the member served to complete their activities for the school year
    unless the activities of the committee are completed earlier, or as
    determined by the Executive Board. Any committee member who is
    not a Director may be removed by the Executive Board if a majority of
    the Officers of the Executive Board determine that such removal is in
    the best interests of the PTO. Directors may be removed in
    accordance with Article III, Section 6.
    SECTION 5 Contract for Services
    No Chairperson, Member or Director will enter into a contract on
    behalf of the PTO without prior approval of the Executive Board.


    ARTICLE VI
    PARLIAMENTARY PROCEDURES
    Roberts’s Rules of Order, Newly Revised will serve as reference on all matters of
    parliamentary procedure except those specifically governed by these Bylaws.


    ARTICLE VII
    AMENDMENT OF BYLAWS
    These Bylaws may be amended, revised, or repealed by the Members of the PTO at
    any Meeting of the PTO, provided that notice of the Meeting to consider the
    proposed amendment is provided as required by Article II, Section 3 hereof. These
    bylaws will be reviewed annually by the Executive Board and revised as necessary.


    ARTICLE VIII
    DISSOLUTION OF WES PTO
    In the event of dissolution of the WES PTO, the board of directors shall, after paying
    and making provisions for the payment of all liabilities, distribute all the assets of
    the WES PTO over to an organization dedicated to charitable and/or educational
    purposes and which has been recognized as a 501(c)(3) organization by the Internal
    Revenue Service.


    Revised April 3, 2017.
    As of the date of this revision, the WES PTO fiscal year runs July 1- June 30.