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Booster Club Policy in RTSD
Booster Clubs in Radnor Township School District are groups comprised of parents and guardians who provide support to a club, sports team or organization that is associated with RTSD.
The purpose of creating a School Board-approved, official Booster Club Policy was to provide the necessary guidance to these Booster Clubs to ensure consistency in their processes and procedures with the needs of the students they support at the forefront.
CLICK HERE TO ACCESS THE BOOSTER CLUB POLICY (approved by the RTSD School Board on Sept. 25, 2018)
This policy work was done by the School Board Policy Committee in collaboration with RTSD and RHS administration and the district solicitor. Contact Dr. Anthony Stevenson, administrative liasion to the Policy Committee, at email@example.com.
Booster Club Policy FAQ
Radnor Township School District offers the following supports to Booster Clubs in order to aid in their compliance with the policy:
• The District will assign an administrative liaison and/or building principal to support each Booster Club
• The District will conduct an informational meeting at the beginning of each school year to review the policy and its accompanying Administrative Regulation (AR)
• The District has prepared an example of an acceptable set of bylaws for Booster Clubs to reference here
• The District has prepared a template of a budget for Booster Clubs to reference here
• The District has supports in place for families who may need assistance due to financial hardship
• The District has related policies that Booster Clubs can reference for support: Policy 702: Gifts, Grants and Donations; Policy 707: Use of School Equipment and Facilities; Policy 903: Communications; and Policy 913.1: Advertising and Sponsorships
• The District will aid in publicity of each Booster Club's mandatory annual meeting and other meetings through its communications channels, such as the Radnor Reader e-newsletter
The Radnor Township Board of School Directors recognizes and appreciates the support Booster Clubs provide to various athletic, curricular, extracurricular, and student club activities of the District. The purpose of such Booster Clubs is to assist and support the District’s athletic, curricular and extracurricular activities, not to direct or supplant them. Therefore, all Booster Clubs shall operate at the school level and under the supervision of the District through its designated administrators, coaches and activity sponsors/advisors.
For purposes of this Policy, “Booster Club” is defined as any organization comprised of District parent/guardians, who choose to support a District athletic, curricular or extracurricular activity. Community based youth organizations, Parent-Teacher Organizations, and Township Parks and Recreation youth programs are not considered school Booster Clubs.
Booster Clubs that hire their own coaches or any other individuals who will have direct contact with children must ensure that such individual(s), prior to being hired, comply with all requirements of Board Policy and any applicable Administrative Regulation regarding required employment history reviews, background checks, and criminal history and child abuse certifications. Click here on more information about clearances.
Yes. Each Booster Club shall have a copy of its current bylaws on file with the District. If a Booster Club does not yet have bylaws, the Booster Club must adopt bylaws and forward a copy to its designated District Administrative Liaison within 90 days of the adoption of the Booster Club Policy Administrative Regulation (AR), or by December 26, 2018 (the AR was adopted Sept. 28, 2018).
Booster Clubs can reference these sample bylaws created by the District to ensure their bylaws are in compliance.
Yes. The Treasurer is responsible for:
• Assisting with the creation and adoption of a budget for each school year (See an example template budget here)
• Communicating with the District’s Business Administrator or designee regarding accounting procedures on an as-needed basis
• Complying with any request by the District’s Business Administrator or designee to supply a financial report of the booster clubs
• Maintaining records of money raised during fundraising activities as well as expenditures of the Booster Club
• Providing a written financial report regarding the Booster Club’s income and expenditures through June 30 of each year to its District Administrative Liaison, who in turn will send it to the Business Administrator
• Students eligible to participate in the sport or activity
• District employees, unless they are the parent/guardian of a student participating in the designated sport or activity
• Coaches or activity sponsors/advisors of the designated sport or activity. Coaches and activity sponsors/advisors may attend Booster Club meetings solely in an advisory capacity
Yes, Booster Clubs may institute fees or fundraisers to generate the needed revenue to support their mission as outlined in the bylaws. If there is a financial hardship, families may reach out to the head coach/activity sponsor, the Booster Club leadership, Building Principal or Athletic Director for assistance. Hardship cases shall be held in the strictest confidence.
Those items purchased or donated by a Booster Club or other entity besides the District must meet the below criteria:
• The donation/purchase of goods shall be in accordance with all Board Policies and Administrative Regulations, including, but not limited to Board Policy 702 (Gifts, Grants, Donations)
• The donation/purchase of goods shall adhere to all Pennsylvania Interscholastic Athletic Association (PIAA) or other applicable governing bodies’ policies and guidelines
No, Booster Clubs may not use the District's tax-free identification number for purchases and/or donations.
Booster Clubs wishing to use the District’s name, logo or mascot must receive prior written approval of the Superintendent or designee using the form available here, in accordance with Board Policy.
Yes, printed game or activity programs must be approved by the District's coach or activity sponsor/advisor in advance of distribution. Booster Clubs should consult Policy 913.1: Advertising and Sponsorships for a list of prohibited advertising activities.
A Booster Club may dissolve on its own accord by submitting written request to its District Administrative Liaison. All monies remaining in the Booster Club's account must be turned over to the District for use in connection with the team or activity, to the extent which that is possible and to the extent permitted by law, with any residual amount going to support District athletics or activities.
Progress and More Information
September 25, 2018
Policy 915, Booster Clubs, and its accompanying Administrative Regulation (AR) were presented for a second time at the September 2018 Regular Business Meeting for a second read and adoption. The policy passed the second read was adopted by the School Board without changes.
September 11, 2018
Policy 915, Booster Clubs, and its accompanying Administrative Regulation (AR) were presented for a third time at the September 2018 Policy Committee meeting. Only clarifying revisions were made to the section on fundraising and fees in the AR. No changes were made to the policy.
The Policy will move to the September Regular Business Meeting for a second read and adoption.
August 28, 2018
Policy 915, Booster Clubs, and its accompanying Administrative Regulation (AR) were presented for the first time at the August 2018 Regular Business Meeting for a first read. The first read was approved with no changes to the policy. The policy was scheduled to be bought back to the September 2018 Policy Committee Meeting for a final review. After the final review, the Policy will be brought back to the September Regular Business Meeting for a second read and adoption.
August 14, 2018
Policy 915, Booster Clubs, and its accompanying Administrative Regulation (AR) were presented for a second time at the August Policy Committee meeting. The first presentation of these documents at the June Policy Committee Meeting resulted in a minor revision to the Policy regarding the definition of the term “coach.” No changes were made to the accompanying Administrative Regulation.
During the August 14, Policy Committee Meeting, there was discussion regarding the Fundraising and Fees section of the Administrative Regulation. Revisions to that section are currently being made and will be shared with the Board as part of the August Regular Business Meeting.
Administration and the Policy Committee have recommended that Policy 915 be brought forth to the full Board at the August Regular Business Meeting for a first read. If the first read is approved, the Policy will be brought back to the September Policy Committee meeting for a second read by the committee and then move to the September Regular Business Meeting for a full board second read and adoption.
June 19, 2018
A draft of Policy 915, Booster Clubs and accompanying Administrative Regulation (AR) was presented for the first time to the community and the Board Policy Committee on June 19. The objective of presenting this Policy and AR at the June 19 meeting was to gather initial feedback regarding the content of the documents.
Since the community educational session at the May 2018 Policy Committee Meeting, administration continued to revise the policy and administrative regulation to reflect feedback from administration and booster club representatives. The goal of the committee is to maintain the purpose of the policy, which is to guide, assist and support the district’s athletic, curricular and extracurricular activities.
The Policy was not recommended for a first read at the June 2018 Business Meeting, but instead will continue to be developed over Summer 2018. The documents will then be brought back to the community and Board Policy Committee at the August 2018 meeting.
Informational Session (May 8, 2018)
In lieu of presenting a draft of the Booster Club Policy and Administrative Regulations at the May 8 Board Policy Committee meeting, administration hosted an information session for the committee, Booster Club members, and the public in general to provide background on the purpose for the development of a Booster Policy in RTSD. As part of the educational session, the following topics were discussed: Title IX, Booster Club bylaws and operations, fundraising and sound financial practices, and requirements for compliance with local, state and federal laws.
Administration and the District solicitor shared how the Booster Policy will help to maintain a strong and collaborative working relationship with Booster Clubs to enhance the district’s educational goals.
April 17, 2018
Meetings regarding Policy 915, Booster Clubs were held during March and April 2018 with representatives from Booster Clubs and members of other parent organizations. These meetings were facilitated by RHS Principal Mr. Dan Bechtold and RHS Athletic Director Mr. Michael Friel. A draft of the proposed Booster Club Policy was presented and discussed with representative feedback for recommended changes to the Policy and accompanying Administrative Regulation (AR).
Although the feedback meetings were expected to be completed prior to the Spring Break, inclement weather and power outages delayed the process. As a result of these delays, and based on the valuable feedback from the booster representatives and parent organizations, it was decided the draft of the Policy was in need of more substantial revisions.
In order for administration to make the necessary changes, it was originally recommended the draft of the Policy be brought forward to the Policy Committee at the May meeting instead of April as per the initial timeline. However, after further discussions among district staff involved in the development of the policy, it was decided to instead host an informational session on Title IX and topics influencing the creation of the policy at the May 8 Policy Committee meeting. The first draft of the policy will thus be introduced at the June Policy Committee meeting.
March 23, 2016
At the March 13 Policy Committee meeting, RTSD director of communications Michael Petitti presented the communications plan for sharing information with stakeholders regarding the development of a Booster Club Policy. The plan provides anticipated dates of when tasks will be completed coupled with a brief explanation of what will be accomplished.
View the communications plan here.
Also announced was the schedule of meetings for parent members of Booster Clubs where they can share their thoughts. The meetings were initially scheduled at Radnor High School the week of March 19, but due to district closures as a result of weather certain sessions will be rescheduled.